One off payments, such as bonuses, should be recorded using an Other Pay history record.
Use the steps below to add the payment. Additional notes are included to help ensure the pay element behaves correctly when integrated with payroll.
To do this, follow these steps.
Under Employees, click Employees, then Career History.
Click the relevant employee.
Click the Other Pay tab, then click New.
One off payment advice
When creating a one off payment, only tick the box if the pay element will not be used again in the following pay period.
When selected, the system assigns a £0 amount to the element in the next period. If the element was intended to continue, this may result in a missed payment.
Use for one-time payments such as ad-hoc bonuses or adjustments that are not expected to recur.
Do not use this field when:
The payment will continue in future periods.
The amount changes each period.
The payment is expected to run for a set period of time.
Instead, use additional pay history records for changing values, or apply a Fixed End Date if the payment should run for a limited period.
One Off Payment
Tick this only if the pay element will not be used again in the following pay period.
When selected, the system assigns a £0 amount to the element in the next period. If the element was intended to continue, this may result in a missed payment.
Use for one-time payments such as ad-hoc bonuses or adjustments that are not expected to recur.
Do not use this field when:
The payment will continue in future periods
The amount changes each period
The payment is expected to run for a set period of time
Instead, use additional pay history records for changing values, or apply a Fixed End Date if the payment should run for a limited period.
Fixed end dates
Use a fixed end date when the payment should stop after a specific pay period.
Once the end date is reached, the system stops including the element in payroll calculations.
Avoid using this field if there is a chance the same element may need to be used again in the next period.
In these cases:
Create a new pay history record for the same element.
Set the amount to £0.
Use an effective date in the next period.
This prevents the payment from being made but allows for flexibility to update the value if needed. If uncertainty remains about future payments, repeat this process with a £0 line in each relevant period.