You may want to control how absence types are displayed on group calendars so users can quickly understand availability without seeing full details. For example, some absence types can be shown in a limited, greyed‑out view instead of being completely hidden.
SelectHR allows you to define which absence types are visible and which are restricted by applying a filter to the calendar configuration. This helps you balance visibility and privacy, while keeping calendars clear and easy to interpret.
Best Practice Approach
Ensure you're familiar with our best practice guidelines before making any configuration changes in SelectHR.
If you are not confident with making configuration changes within our best practice guidelines, our consultancy team are able to assist with this configuration.
If you would like to discuss this further, please reach out to your account manager to discuss or raise a new case on the support portal.
Edit the visible absence types for group calendars
Marking absence types as restricted allows them to appear in a limited view (e.g., greyed out) rather than fully hidden.
To change which absence types are visible and which are restricted on a group calendar, follow the steps below.
In the Admin Tool, click Processes, click Edit the Selected Process in the right-hand side of the window.
Click Calendar (URL) from the left pane.
Click Customise process functions.
Click Calendar Visible Absence types function name.
Click Edit Function from the right hand side.
Click the drop-down for Data Filter option.
Choose the appropriate filter.
📌 Note: Any absence type not included in the filter results will be considered a restricted absence type on this calendar.
Click Finish.