There are two types of Absence Transactions, one where the absence originated from HR and one where it was created in Payroll.
Sickness originating from SelectHR
Once a sickness record has been entered into SelectHR it will be sent over to SelectPay, where it can be either approved or rejected.
If the SelectPay Administrator rejects the new sickness, a message will be sent to SelectHR’s Absence Transactions process. The HR administrator can choose to either Accept, Amend or Reject.
After logging into SelectHR, navigate to the Absence zone.
Click the Absence Transactions button.
This will provide a list of absence transactions.
Highlight a record and choose whether to Accept, Amend or Reject.
Accept – Used to accept the rejection from SelectPay. The sickness record will be deleted from SelectHR. Note: This is a soft delete. The record will not be accessible to the user.
Amend – Allows the users to change the sickness record in some way and update SelectHR and send to the SelectPay Pending sickness as appropriate. For example:
A new sickness record was rejected by the payroll user because the sickness date is wrong.
By clicking on Amend the user can change the dates in Absence transaction. This record will be updated in SelectHR and be to SelectPay to be processed again.
Reject – Allows the HR administrator to reject SelectPays rejection. This will send the record straight back to SelectPays pending sickness area, ready to be either approved or rejected. It is recommended that the HR and Payroll administrators talk to each other to resolve the query to prevent the record from potentially going round in circles before being accepted on one side or the other.
Sickness created in SelectPay
These transactions will appear in the listing with a Status of New and an originator of SelectPay.
The HR administrator can also choose to either Accept, Amend or Reject.
After logging into SelectHR, navigate to the Absence zone.
Click the Absence Transactions button.
This will provide a list of absence transactions.
Highlight a record and choose whether to Accept, Amend or Reject.
Accept – Click Accept to accept the sickness from SelectPay. This Sickness will now appear on the employee's Absence History.
Amend – Allows the users to change the sickness record in some way and update SelectHR and send to the SelectPay Pending sickness as appropriate. For example:
By clicking on Amend, the user can change the dates in Absence transaction. This record will be updated in SelectHR and sent to SelectPay to be processed again.
Reject – Allows the HR administrator to reject SelectPay's addition.