SelectHR includes a range of GDPR-related reports designed to help you manage and access employee data in line with data protection regulations. These reports allow you to view stored data, review metadata, manage employee documents, and export information in various formats.
Basic GDPR Report
Click Admin, then click Reports.
Click Reports, then click Person.
Click GDPR Data Report.
Enter the person number of the relevant employee and click OK.
You can now view the GDPR information held within this report on screen, and can also export the report if you wish to do so.
Advanced GDPR Report
Click Admin, then click Reports.
Click GDPR, then click Person Data.
Select the relevant employee to run the report for from the list.
Click Continue.
Click PDF Document if you wish to download the report as PDF, or CSV File if you wish to download the report as a CSV File.
Click View Document, and then click Complete.
Person Documents GDPR Report
Click Admin, then click Reports.
Click GDPR, then click Person Documents.
Open the relevant employee record from the list.
You can now do the following from this list:
View the documents held against this employee.
Download all selected Documents to a ZIP Folder.
Delete one or more Documents from the employee record.
Person GDPR Metadata Report
Click Admin, then click Reports.
Click Reports, then click Person.
Click GDPR Metadata Report.
Enter the Person Number of the relevant employee and click OK.
You can now view which tables and views in the HR system data are held for the selected employee. From this, you can create exports from the identified tables/views if you wish.