There may be times when a group calendar shows the wrong number of employees, for example, due to incorrect filters. The employees shown in a group calendar are controlled by filters, so adjusting these typically resolves the issue.
🤓Tip: We recommend you copy the calendar first, then apply your changes to the copied version. This keeps the original version intact in case you need to refer back to it.
To set a filter in a group calendar when the incorrect amount of employees is displayed, follow the steps below.
Log in to the Admin Tool.
Under Menus & Processes, click Menus.
Click the required menu set.
Select Absence then click Group Calendar.
Select the Absence – Group Calendar process.
Click the padlock 🔒 icon then select Calendar (URL).
Under URL & Data, click Customise process functions.
Select People then click Edit Function.
From the Data filter, select the relevant option.
From the Apply Role filter, select False.
Click Finish then click OK twice.
📌 Note: By setting Apply Role Filter to True, you can set the Data filter to All or Current Employees. Assuming the role filters are set up correctly, you don't need to re-configure the Group Calendar process.