Managing absence records in SelectHR can involve editing, deleting, or advising employees on how to amend or cancel their own absences.
Edit an absence record
To edit an absence record, follow these steps in a HR menu-set.
Click Absence, then click Absence.
Click Absence History, then select the employee whose record is to be edited.
Select the absence record that is to be amended.
On the Absence details tab, click Edit to make the required changes.
🤓 Tip: You will first be prompted to re-select the absence type, so make a note of the original absence type if this is not the part of the absence that you wish to edit.
Delete an absence record
To delete an absence record, follow these steps in a HR menu-set.
Click Absence, then click Absence.
Click Absence History, then select the employee whose record is to be deleted.
Next to the black arrow corresponding to the absence record that must be cancelled, select the check box.
On the right, click Delete.
An employee needs to cancel/amend an absence themselves
If you need an employee to cancel or amend their own absence, advise them to follow these steps.
Within the self service menu set, click My Booked Absences process.
Next to the black arrow corresponding to the absence record that must be cancelled/amended, select the check box.
On the right, click the Request Cancellation or Request Amendment workflow.
Cancel an outstanding absence request
If the employee needs to cancel their absence request, which is yet to be approved or declined, they need to follow these steps.
In a self service menu-set, click on the task list button, which is located next to their name in the top right corner.
Click on the black arrow next to the task you would like to amend or cancel
Click on Action this Task button
Make the amendments wanted and then click Save and Continue or Cancel.