Holidays & Absence
Guidance on managing holiday and absence records effectively
By Harry1 author124 articles
- Holiday statistics fields explainedHoliday statistics fields explained
- Public holiday adjustments explainedOverview of public holiday adjustment methods in SelectHR.
- Override a holiday rule for an employeeOverride a holiday rule for an employee via their career history record.
- Manually change an employee's holiday carryoverOverride the holiday amount to be carried over for one employee.
- Manually set an employee’s basic holiday entitlementManually override an employee's basic holiday entitlement value.
- Apply a holiday additionCreate a positive or negative holiday addition to an employee's holiday entitlement.
- Stop employees from overbooking holidayPrevent the overbooking of absence for employees.
- Creation of future holiday history recordsInformation on the creation of future holiday history records.
- Change holiday entitlement from days to hours for one employeeChange an employee's holiday entitlement from days to hours during the existing holiday year.
- Re-joining employee has incorrect holiday entitlement when returningAn employee has returned to the company after leaving, but their holiday entitlement is too high.
- Error: You cannot edit a Holiday Year that has been archivedYou cannot edit a Holiday Year that has been archived.
- Holiday entitlement for a new starter is incorrectHoliday entitlement for a new starter is too low.
- Total days value is incorrect on the absence history listingValue in Total Days column is incorrect on the absence history listing for an employee.
- Public holiday adjustments do not appear in holiday additions for an employeePublic holiday adjustments are not being generated in holiday additions list for an employee.
- Holiday entitlement for TUPE employees is not pro-ratingHoliday entitlement for TUPE employees is not pro-rating.
- YTD holiday fields do not include holiday additions for next holiday yearHoliday entitlement is incorrect for a future holiday year.
- Absence days are incorrect where the employee has two current appointmentsAbsence days incorrect where employee has two current appointments.
- Carryover exceeds maximum amount set on holiday ruleToo much holiday is being carried over compared to what is set on the holiday rule.
- Error: Cannot insert the value NULL into column 'Self Certification Days'Cannot insert the value NULL into column 'Self Certification Days'
- Holiday gauges showing incorrect valueHoliday gauge on self service dashboard is incorrect.
- Employee with two current appointments is receiving double holiday entitlementEmployee with two current appointments is receiving double holiday entitlement
- Employee unable to book a half day absenceA half day absence is deducting a full day from the holiday entitlement.
- Check how an employee's basic holiday entitlement has been calculatedCheck how an employee's basic holiday entitlement has been calculated.
- Year to date entitlement is lower than year end entitlementYear to date entitlement is lower than year end entitlement
- Holiday entitlement is incorrect for an employeeSteps to check if an employee's holiday entitlement is incorrect.
- Public holiday compensation settings for variable workersSet up variable workers for public holiday compensation.
- Employee does not have any public holiday adjustmentsPublic Holiday adjustment is not generating for an employee.
- Holiday history record is not generating entitlement or LOS based on the holiday rule assignedEmployee is not receiving entitlement specified by the holiday rule in holiday history.
- Employee is receiving no holiday entitlementSteps to follow if an employee has a blank basic entitlement value.
- Delete a holiday additionDelete a manually added holiday addition that is no longer required, was added in error, or has been duplicated.
- Employee has negative carryoverEmployee has a negative carryover value that has been carried from the previous holiday year.
- Cancel a booked absenceCancel future holiday as a self service user.
- Create a holiday history recordCreate a holiday history record for an employee.
- View an employee’s remaining holiday entitlement in the manager menuSteps on how a manager can view their teams holiday entitlement statistics.
- View your holiday entitlement as a self service userView your own holiday statistics in the self service menu-set.
Holiday Rules
Assign holiday entitlement through a holiday rule
- Expire or delete a holiday ruleExpire or delete a holiday rule that is no longer being used.
- Leavers appear in people tab of a holiday ruleLeavers are showing in the list of people assigned to a holiday rule.
- Set up holiday carryover rulesCarryover settings on a holiday rule explained.
- Error: Carryover use by date must be within 1 year of the Holiday Year endError: Carryover use by date must be within 1 year of the Holiday Year end
- Unable to expire holiday rule: You cannot expire a holiday rule that is in use by an active career or holiday year.You cannot expire a holiday rule that is in use by an active career or holiday year.
- Parental and SSP fields in statistics form explainedParental and SSP field information.
- Transition from one holiday year format to anotherMake the transition from one holiday year format to another for an existing holiday rule e.g Jan-Dec to April-Mar.
- Create a holiday ruleSet up holiday entitlement rules in SelectHR.
- Bulk assign a holiday ruleAssign a holiday rule to multiple users at the same time.
- Length of Service (LOS) additions explainedLength or Service addition calculations explained.
- Change an employee's assigned holiday ruleChange the holiday rule currently applied to an employee.
- Incorrect carryover when changing from hours to daysEmployee has incorrect carry over from a previous year when their holiday has been converted from hours to days.
Absence
Manage absence records
- Edit or cancel an absence recordEdit or cancel an absence history entry.
- Absence types and reasons explainedInformation on absence types and reasons.
- Create a new absence typeCreate a new absence type.
- Create a new absence reasonAdd a new sickness reason lookup value.
- Unable to book absence on a public holidayUnable to book an absence on public holiday.
- Enable editable times on an absence typeConfigure absence types to support time-based requests, giving employees flexibility for appointments and short periods away from work.
- Override the absence approver for selected employeesSet a new absence approver for selected employees.
- Absence request is not being sent to a managerA manager is not receiving an absence request.
- Add or remove absence types from the bulk absence entry workflowChange which absence types can be entered in bulk.
- Blank overlapping absence screen displayed during absence entry or requestBlank overlapping absence when entering an absence.
- Out of Office functionalityHow an employee can set themselves to be out of office.
- Error when entering absence: The UPDATE statement conflicted with the FOREIGN KEY constraint "FK_History_Schedule Periods".Error when entering absence: The UPDATE statement conflicted with the FOREIGN KEY constraint "FK_History_Schedule Periods".
- Change the recipient of holiday requestsSet the default workflow approval rule for holiday requests.
- Enter absences in bulkEnter absences in bulk.
- Enter company shutdown daysEnter company shutdown absences.
- Error when amending absence: This absence has already been paid in payrollThis absence has already been paid in payroll, you will need to create the additional days as a separate absence record.
- Absence request did not send to fallbackFallback manager has not received a request when the manager is unavailable.
- Absence amendment and cancellation requests are not reaching the correct recipientsAbsence amendment and cancellations are not going to correct recipient.
- Pending absence is created for the same day an employee makes an absence requestPending absence being created for the day in which an employee starts the request workflow.
- Error: The INSERT statement conflicted with the CHECK constraint "Future Absence must have an End Date"Error: Future Absence must have an End Date
- Enter an absence for an employeeEnter an absence for an employee.
- Add or remove absence types from the manager absence entry workflowChange the absence types a manager can enter for their employees.
- Error: Row ### in table SelectHR\Absence.History not foundRow #### in table SelectHR\Absence.History not found request for ####
- Request an absenceSteps on how a self service user can request an absence.
- Enter bereavement leaveEnter bereavement leave.
- Restrict users from booking holiday on a specific dateRestrict employees from booking a certain day.
- Error: The absence cannot start before the employee's continuous service dateError: The absence cannot start before the employee's continuous service date
- Unable to enter absences for a future starterUnable to select a future starter to enter an absence.
- Display and delete pending absences in the absence history listingShow pending and deleted absences on the absence history listing.
- Error: Subquery returned more than 1 value. This is not permitted when the subquery follows =, !=, <, <=, >, >= or when the subquery is used as an expression.Error when entering a sickness: Subquery returned more than 1 value.
- Total days are incorrect on an absence history recordToo much holiday being deducted for an absence.
- Holiday buy/sell appHoliday buy/sell app functionality explained.
- Cancel a partially completed absence request workflowCancel an absence request that has been sent to a manager, but has not been approved.
- Absence values are doubled or higher than expectedAbsence values are doubled or higher than expected for employees with multiple appointments.
- Pending absence is showing in a calendarAn outstanding request is showing in an employee's calendar.
- Absences have not recalculated after a change of work patternAbsences days and hours have not updated after a change in work pattern.
- Error when entering sickness: Execution Timeout ExpiredError when trying to enter a sickness record: Execution Timeout Expired.
- Unable to enter an end date on an open ended sicknessEnd date not saving when trying to end a sickness record.
- Open ended absence is failing to record new absence daysOpen ended absence is not increasing in total days.
- Error: The Start/End Date is DD/MMM/YYYY and this is not a working dateError message saying that a day is not a working date when entering or requesting an absence.
- Delete absences in bulkDelete absences in bulk.
- Delete an absence recordDelete an absence history record.
- Update the number of self certification days for an employeeUpdate the self certification days value for an employee.
- Unable to start or end a sickness on a non work dayUnable to start or end a sickness on a non work day.
- Public Holiday is being included in sickness periodA sickness instance is including a public holiday in the total days calculation.
- Sickness warning symbol on absence historyInformation on the exclamation mark warning symbol.
- Record historic absence data for TUPE employeesRecord absences for employees before their appointment start date.
- View a list of absences for an employeeView a list of absences for an employee.
- View when an absence was requestedFind the date of which an absence was created.
- View who is absent today in a HR menu setView which employees are absent today.
- Set Bradford Factor thresholdsSet Bradford Factor thresholds.
- Enter a SabbaticalRecord sabbatical leave for an employee.
- No continue button when requesting an absenceNo option to click continue when requesting an absence. Tabs and Actions buttons are visible instead.
- Fit Note batch job explainedFit Note batch job functionality explained.
- Stop an absence type from being requestable in self serviceControl which absence types employees can select in self service to ensure only appropriate options are available for request submission.
- View all open ended absencesView all employee's who are currently have an absence without an end date.
Family Leave
Guidance on managing family leave effectively
- End a maternity or paternity record earlyEnd a family leave record early.
- Enter keep in touch daysEnter KIT days for an employee.
- Guidance on customising the family leave processInformation on the customisation of the family leave functionality.
- Manage neonatal care leaveInformation on neonatal care leave.
- Add a paternity leave recordCreate a new paternity leave record.
- Unable to add paternity leave without actual or expected date of birthUnable to add paternity leave without actual/expected date of birth.
- Enter shared parental leaveAccess the shared parental leave process.
- Error adding Actual Date of Birth: You have entered a date of more than 26 weeks from the start dateError when entering the actual date of birth on a family leave event.
- Family leave holiday statement explainedFamily leave holiday statement explained.
- Manage dependant recordsCreate, edit or delete a dependant linked to an employee.
- Add parental leave for an employeeCreate a parental leave record.
- Error: Cannot insert duplicate key row in object 'Person.Dependants' with unique index 'IX_Dependants'.Error adding a dependant: Cannot insert duplicate key row in object 'Person.Dependants' with unique index 'IX_Dependants'.
- Enter Family LeaveCreate maternity, paternity, additional leave or shared parental leave.
- Amend Family Leave datesAmend ordinary/additional/maternity/paternity dates.
- End a family leave record earlyEnding a family leave record early.
- Unable to enter parental leave via the absence entry workflowCannot enter a parental leave type via the absence entry workflows.
- Family leave reportsRun a report to view the details of your employee's family leave records.