The introduction of a new dependant (through birth or adoption) should be recorded in SelectHR using a Family Event. This record stores key information, including dates, maternity/paternity leave, parental leave, and payment details.
If your SelectHR system is integrated with SelectPay, the Family Event can be submitted once all required data has been entered. Please ensure all minimum data requirements are met before submission.
Enter maternity leave
Under Absence, click Absence, then Family Leave.
Locate and open the relevant employee record.
Click Add Family Event.
Complete the form with the following details:
Relationship Type
Expected Week of Childbirth
Earliest Start Date (auto-populated)
Evidence Seen Date
Notes (optional)
Click Save & Continue.
Enter the Family Leave Details:
Type of leave.
Start Date and End Date.
End Date auto-populates as 26 weeks after the start if Ordinary Maternity Leave is selected.
Notes (optional)
Tick Create Additional Leave if relevant.
Click Save & Continue.
On the next page, if applicable, tick the Shared Parental Leave checkbox and click Continue. If not required, click Skip.
On the next page, enter details of the dependant(s):
If known: enter name and date of birth, then click Complete
If multiple, click Add Another for each.
If unknown: click Skip.
Enter paternity leave (employee has gender set to Male)
Ensure the employee's gender is set to Male on their person details record.
Refer to the guide for creating a paternity leave record, as this process differs from the maternity process outlined below.
Create an ordinary leave absence
Open the relevant Family Event Record.
Click Enter Ordinary Leave.
Enter the details of the leave.
Click Save & Continue.
The record is now added to: The record is now added to the employee’s Individual calendar, their absence history list, and the family leave summary tab.
A new Maternity/Paternity Details tab will now appear, where the leave can be amended if required.
Create a parental leave absence
Under Absence, click Absence, then Family Leave.
Open the employee record.
Select the family event record using the checkbox on the left.
Click Add Parental Leave.
Enter the leave details and click Continue.
Select the dependant and click Continue.
The parental leave absence is now created.
Family event record tabs
Each family event record includes various tabs depending on the information entered.
Always included
Family Leave Details – Stores key date fields. Use this tab to enter Ordinary Leave if it hasn’t been recorded yet.
Parental Payment Schedule – Click New to set up payment schedules. Statutory Maternity Pay (SMP) will transfer to SelectPay if applicable.
Family Leave Summary – Displays Ordinary Leave (if added) and Other Parent details. If no leave is added, only the parent details are shown.
Other Parent – Enter details manually or search for another employee.
Additional tabs (if relevant)
Maternity/Paternity Details – Appears once Ordinary Leave is recorded. Use to amend or add Additional Leave.
Holiday Statement – Displays holiday accrued during leave and any public holiday adjustments.
SPL Checklist – Appears if Shared Parental Leave was selected.
Use Add Checklist Item to add a custom task.
Use Add Checklist to append a predefined list.