A payroll number can be entered manually, or to have the system automatically allocate one.
To do this, follow these steps.
In the Employees zone, click Lookups.
Click Pay, then click Payrolls.
Click into the payroll to give automatic numbers to.
Set the Number Seed to be the highest current payroll number +1 i.e. If the current highest payroll number is 1289:
The next employee to be added to the monthly payroll will get 1290.
The listing will update to show the next number to be used.
The seed applies to that specific payroll.
Users can have different payrolls using the same number as the system looks at the payroll and the number as its key.
Users can also have some payrolls using seeding and some not.
In this same area, set exceptions to the rule.
If returning leavers should keep the same payroll number, select the Retain Previous Payroll Number check box. Or clear this check box to ensure returning leavers are given a new payroll number by the seed.
If current employees should maintain the same payroll number for a second concurrent job, select the Share Concurrent Payroll Number check box. Or clear this check box to ensure each job has it’s own payroll number which will be provided by the seed.